The secretariat of an association typically refers to the administrative office or team responsible for managing the day-to-day operations, communications, and coordination of the association. In the context of an association of freight forwarders, the secretariat would play a crucial role in facilitating the organization’s activities and supporting its members. providing administrative support to the National Executive Committee, coordinating the activities of CUBAG members and affiliates, organising events, and liaising with the WCO and other stakeholders.
The CUBAG Secretariat is located in Tema, Community One near Tema Sport Stadium. GT-021-4269.
Key responsibilities of the secretariat include:
Administrative Support:
- Handling administrative tasks such as record-keeping, document management, and correspondence.
- Coordinating meetings, conferences, and events.
Membership Services:
- Managing membership databases and processing membership applications.
- Providing support and information to current and prospective members.
DAVID AIKINS (IT OFFICER) Communication:
- Serving as a central point of contact for members, industry stakeholders, and the public.
- Managing communication channels, including emails, newsletters, and social media.
Event Coordination:
- Planning and organizing association events, conferences, and workshops.
- Coordinating logistics for meetings and ensuring smooth event execution.
Advocacy and Representation:
- Representing the association in discussions with regulatory bodies, government agencies, and industry forums.
- Advocating for the interests of freight forwarders at local, national, and international levels.
Financial Management:
- Managing the association’s budget and financial transactions.
- Overseeing financial reporting and compliance.
Policy and Procedure Implementation:
- Implementing and enforcing association policies and procedures.
- Ensuring compliance with relevant laws and regulations.
Education and Training:
- Developing and implementing educational programs and training initiatives.
- Facilitating workshops or seminars to enhance the skills and knowledge of members.
Collaboration and Networking:
- Facilitating collaboration among members and fostering a sense of community.
- Building and maintaining relationships with industry partners and stakeholders.
Strategic Planning:
- Working with the association’s leadership to develop and implement strategic plans.
- Contributing to the development of long-term goals and objectives.